What Can the iKAN Virtual Document Center Do for You?

The iKAN Virtual Document Center will improve your business operations by replacing tedious efforts to maintain, manage, and constantly find paper and electronic files with more productive tasks like serving your customers better or opening up new markets.

And when you sign up, you can be up and running right away, without having to buy expensive servers and software or requiring specialized consultants to set you up. It’s so easy to use, that you and your staff or department will be using the system in no time, with very little training required.

Here ‘s a list of the features that make up the iKAN Virtual Document Center, and why they are important to you. New features are being added monthly, so check back often:

Administration
Feature	Importance
The system works entirely within a Web Browser	No complicated user interfaces to master, faster learning curve, less required training
A centrally administered console provides one administration point for the system	You don’t require people in the field to administer the system and integrity is maintained
All software is delivered over the Internet, no user software installation (other than scanner setup from manufacturer)	Saves time and eliminates user complexity
Easily collaborate with other users both inside and outside your organization	Things stay organized and in one place, eliminating unnecessary copies or accidentally modifying the wrong document
Create effective workflows	Scan a document in one location and have it indexed in another, create Queues for specialized document processing
No proprietary file formats	If you decide to cancel the service, all of your documents will be returned in their original format
System controls automatically detect your scanner and presets scan settings by document type	Cuts down operator errors, assures consistency of document quality
Customized reporting capabilities	We provide standard reports, but customized reporting can be created upon request
There’s plenty more, including full audit history for every document, document archive and purge capability, security permissions, usage reporting, and document version control.
Scan
Feature	Importance
Support for TWAIN scanners, SCSI scanners, Kofax® Adrenaline connected scanners, digital copiers, and fax machines	Provides the widest range of device compatibility and maximum performance
Scanner settings can be preset depending upon the type of document you are scanning, eliminating user intervention	All documents will be scanned the same way regardless of the scan device or scan location
Easily control what type of documents can be scanned at any particular scanning station	Provides security control and access based on user permissions
Easily rescan, reorder, or delete a page, a document, or a batch in seconds	Speeds the Quality Control process and cuts down on document scan errors
Automatically enhance your scanned images with image clean up tools such as removing speckles, stray lines and deskew	Creates images often better than the original
Import
Feature	Importance
Take any electronic document, photo, spreadsheet, etc. and upload it into the iKAN Virtual Document Center	Keep track of all your files in one secure location that everyone operates from based on their security permissions
Index
Feature	Importance
Create bar code sheets for automatic index identification and document separation	Improves the accuracy of data entry, reduces manual intervention time, reducing costs
Multiple index operators can enter index information on different batches simultaneously	Improves throughput, provides better resource allocation
Pre-load index values from an existing data source(s)	Minimize data entry and prevent keying errors
Utilize OCR/ICR technology to enhance the indexing process	Provides a means for data mining, research and other applications
Apply validation rules to index values to assure the information is entered correctly	Minimizes the potential for errors in data formatting and data entry
Queue
Feature	Importance
Create document routes and workflows	Automate the document processing flow, lowering manual routing costs and improving productivity
Retrieve
Feature	Importance
Access your important documents from remote offices and anywhere you have Internet access and security clearance	You make better decisions faster with anywhere, anytime access
Find documents via query or browse interface	Provides you with multiple ways to access your documents based on how YOU need to find them
Multiple users can retrieve and view the same document simultaneously	Helps get everyone on the same page – literally!
Print, fax, or email images upon retrieval	Lets you perform actions on the documents and records the event; facilitates communication and collaboration
Archive
Feature	Importance
Create searchable CD Archives	Provides you with a backup of your data on media that you control; done annually or more frequently if you like, providing disaster recovery and peace of mind